By-Laws of the Friends of the Loveland Public Library Foundation, Inc. – Loveland, Colorado
Article III – Membership
Section 1. Membership shall be open to all individuals, businesses, and organizations that support these purposes.
Section 2. Each member shall be entitled to one vote.
Section 3. Annual dues and categories of membership shall be determined by the Board of Directors.
Article IV – Meetings
Section 1. There shall be an Annual Meeting of the membership for the election of the Board of Directors and the transaction of other business, including annual reports by the Board of Directors and committee chairpersons. It shall be at a time and place determined by the Board of Directors.
Section 2. Special meetings of the membership may be called by the officers of the Board or by written request of 10% of the members, upon 10 days’ notice.
Section 3. All meetings of The Friends Board of Directors are open to all members for information and discussion, although only Board Members may vote.
Section 4. For voting purposes, a quorum is defined as more than 50% of the Board of Directors.
Section 5. Action Without a Meeting / Electronic Voting
a. Notice must be transmitted in writing to each member of the board;
b. The number of votes required to take action must equal or exceed the quorum requirements defined in Section 4;
c. If the president receives a written demand by a director that such action not be taken without a meeting, the board must hold a meeting to vote on the action.
Article V – Board of Directors
Section 1. The Board of Directors shall manage the affairs of The Friends between Annual Meetings and shall direct disbursement of funds. It shall fill by appointment any vacancies, whether temporary or long term, occurring in any office or position on the Board of Directors. Such appointments shall continue as needed until the next annual meeting.
Section 2. The Board of Directors shall consist of the following: four officers (President, Vice-President, Secretary, Treasurer); and no less than three nor more than seven Members at Large. The Board of Directors may create other officer position as deemed necessary.
Section 3. The officers of the organization shall be elected by the Board of Directors at the first board meeting following the annual meeting. The expectation is that officers shall serve a minimum of two years.
Section 4. Board members shall be nominated by a Nominating Committee preceding the Annual Meeting. Such nominations shall be presented to the membership prior to the Annual Meeting, and nominees shall be elected by a majority of the members present at the Annual Meeting.
Section 5. If elected, Board members shall serve for three year terms, and may be re-elected. The Board membership shall be grouped into staggered terms so that one third of the Board membership is elected each year.
Section 6. Each Board member shall be expected to take an active role in the work of the Foundation. Board members attendance is required at all Board meetings. Three absences without cause will result in termination of Board membership. Time and frequency of the Board meetings shall be determined annually.
Article VI – Duties of Officers
Section 1. The President shall preside at all meetings, appoint all committees, and carry out any other duties connected with the office.
Section 2. The Vice-President, or an appointee of the President, shall assist the President and, in case of the absence of the President, shall perform the duties of the President.
Section 3. The Secretary shall record the attendance at all meetings, record the minutes of all proceedings of all meetings, and shall be responsible for preservation of all corporate records, excluding financial records.
Section 4. The Treasurer shall be the custodian of the Foundation’s funds, and administer all funds as directed by the Board of Directors. The Treasurer shall keep all financial records, shall make regular written reports to the Board of Directors, and submit an Annual Report to the membership at the Annual Meeting. The Treasurer shall prepare and submit any reports required by law.
Article VII – Committees
Section 1. There shall be at least two standing committees who will report regularly to the President:
Section 3. Committee reports shall be presented to the membership at the Annual Meeting as needed.
Article VIII – Amendments to the Bylaws
Section 1. These bylaws may be amended at any membership meeting of The Friends by a two-thirds vote of the members present, providing that notice of such proposed amendments shall have been sent to all members at least 10 days before said meeting.
Article IX – Parliamentary Procedure
Section 1. Roberts’ Rules of Order Revised, when not in conflict with these bylaws, shall guide the proceedings of The Friends.
Article X – Dissolution
Section 1. In the event of the dissolution of The Friends, the Board of Directors will be responsible for paying all outstanding bills and distributing any remaining assets to the Loveland Public Library.
Originally adopted January 12, 2003.
Amended January 13, 2004; January 13, 2005; January 22, 2007; January 25, 2010; January 23, 2012; January 18, 2019; January 17, 2020.